This notice gives an overview of how Fighting Fitness Judo uses information collected through this website. We are responsible for the website enquiry information described here. It covers website visits, enquiries, trial requests and priority lists, not the full handling of club membership, health records or payments. Contact us for clarification about our current arrangements.
Information we collect
Forms collect an adult’s or parent’s name (sometimes first and last name separately), email, phone number and venue or programme. Some allow an optional child’s name, age and message. The Pyrford priority list also records your consent to updates. We receive information you submit and keep relevant correspondence and consent preferences.
A parent or guardian should enquire for a child. Share only what is needed; ordinary website trial forms do not collect card details. Do not send card details or detailed medical information in an enquiry. Without required fields we may be unable to respond or process your request.
Hosting and, where enabled, analytics or advertising services may receive your IP address, browser/device information, pages visited, referral information and cookie identifiers.
How and why we use it
We use enquiry details to answer questions, arrange trials and manage requested bookings. Our lawful basis is our legitimate interest in responding to enquiries and running the website, balanced against your rights. Where your request involves steps towards a contract with you, we may rely on taking those steps at your request. Website security serves our legitimate interest in protecting the service.
Requested priority-list updates rely on your consent given on that form. Wider marketing is sent only with suitable consent or another permission allowed by UK GDPR and the Privacy and Electronic Communications Regulations (PECR). Giving a phone number does not, by itself, agree to promotional calls or texts. Marketing consent is not a condition of making an ordinary enquiry. Optional tracking uses consent as described below.
Service providers and overseas processing
Relevant information is handled by our team and providers as needed. These include Manus hosting, GoHighLevel/LeadConnector for enquiries and bookings, with separate Woking, Merrow and Pyrford accounts, and Closebot for automated enquiry replies. You can ask to speak to the team. Google Ads, Meta’s advertising pixel and site analytics process visit information when enabled through your choices. We may disclose information where legally required.
Providers may process information outside the UK. Where UK transfer rules require safeguards, transfers must use an applicable adequacy arrangement or appropriate safeguards, such as approved contractual protections. Contact us for details of arrangements relevant to your information and how to obtain information about any applicable safeguards.
Keeping information safe and for how long
We use reasonable technical and organisational measures to protect information, but no online service can guarantee complete security. Retention depends on whether an enquiry remains active, booking follow-up, priority-list activity, consent, legal obligations and resolving disputes. We keep information only as needed for its purpose, and may retain a limited opt-out record to respect your choices. Contact us about your record.
Your choices and rights
Under UK GDPR, you may request access, correction, erasure, restriction or transfer of your information, depending on the circumstances. Contact us to exercise these rights; we may need to verify your identity.
You can object to processing based on legitimate interests and have an unconditional right to object to direct marketing. Withdraw consent at any time using an unsubscribe option, “Cookie settings” for tracking, or by contacting us. Withdrawal does not affect earlier lawful processing.
Contact us with concerns. You can also complain to the Information Commissioner’s Office (ICO). We update this notice when our website practices change; the date above identifies this version.
Contact us
Fighting Fitness Judo
Business correspondence: Baltic House 6, Lansbury Business Estate, 102 Lower Guildford Road, Knaphill, Woking, Surrey GU21 2EP